【职位描述】
• 记账并审计所有采购订单,收货记录和供应商发票;
• 审查所有付款(包括工资),无论是支票,银行转帐或其他事项,并得到财务总监的批准和签字;
• 确保所有发票得到批准或付款附有所有支持文件;
• 记录所有交易(凭证)并在完成后盖“已入账”章,记录所有凭证,包括在凭证列表中取消的项目;
• 平衡每月的供应商的报表与酒店应付帐款记录的核对;
• 向酒店供应商跟进遗漏的发票或信用票据;
• 确保所有发票在付款前得到适当级别的相关部门经理的批准;
• 合理记录,调节,和准备发票付款,以确保总分类帐代码和成本中心代码的正确使用;
• 确保在外币付款中使用最佳汇率;
• 确保正确且及时输入应付帐款分类帐的数据;
• 所有签署的支票(等待分配给供应商)将被安全存放在财务总监的保险箱,并保持适当的记录;
• 及时支付酒店税务, 确保及时交税;
• 确保支票和其他付款凭证连号使用;
• 确保任何与付款有关的密码或编码不被透露给未授权的人员;
• 确保所有与银行账户和余额有关的详细信息是保密的;
• 保持适当的及最新的数据档案系统;
• 及时,有效,友好地处理所有要求和询问;
• 确保正确的工作实践及该工作区域的安全不受危害,使得意外的风险和员工赔偿费用最小化;
• 灵活的工作时间,特别是在月末;
• 在月底准备计提;
• 就所有外汇交易联络银行和外汇管理局,以获得批准和所有必要的文件。
• Account for and audit all purchase orders, receiving records, suppliers’ invoices and credit notes and all outgoing shipments.
• Review all payments (including payroll) by cheque, bank transfer or other means and forward to Director of Finance for approval and signature.
• Ensure that all invoices forwarded for approval or payment have all supporting documentation attached.
• Post all transactions (vouchers) and stamp “POSTED” after completion.
Record all vouchers including cancelled ones in the voucher lists.
• Balance suppliers’ monthly statements to the hotel’s accounts payable records.
• Follow up with hotel suppliers on missing invoices or credit notes.
• Ensure that all invoices have been approved by relevant Department Head or person with appropriate level of authority prior to payment.
• Properly record, reconcile and prepare invoices for payment ensuring that correct general ledger codes and cost centre codes have been used.
• Ensure that the best rates are used where possible for payments in foreign currency.
• Ensure the accurate and timely input of data to the accounts payable ledger.
• Ensure all signed cheques (pending for distribution to the suppliers) are kept in the Financial Controller’s safe and maintain a proper log for the records.
• Process and apply the hotel tax on time To ensure the tax submission is on time.
• Ensure that cheques and other payment instruments are used in numerical order.
• Ensure that any passwords or codes associated with payment mechanisms are not disclosed to unauthorised personnel.
• Ensure all information relating to bank account details and balances are treated as confidential.
• Maintain an adequate and up to date filing system.
• Handle all requests and enquiries in a timely, efficient and friendly manner.
• Minimise the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
• Prepare trade accruals at month end.
• Perform any additional tasks assigned to ensure that the hotel functions smoothly.
• Liaise with the bank and the Foreign Exchange Control Bureau on all foreign exchange transactions by obtaining approvals and all necessary documentation.
【任职要求】
• 大学及以上资历,财务及相关专业和证书
• 4到6年相关工作经验
• 工作仔细,有良好的人际关系处理能力
• 良好的沟通技巧
• 工作时间灵活
• 语言能力: 中英文流利
• 系统使用:Check SCM, SUN
• 熟练操作系统Windows, Word, Excel等
• University degree and above, majoring in Financial/Accounting
• 4-6 years of relevant experience
• Attention to details and good interpersonal skills
• Good communication skills
• Flexible in relation to working hours, especially at month end.
• Language skills: English and Chinese
• System skills: Check SCM, SUN,
• Proficiency in Microsoft Windows: Word, Excel etc.