Accounting & Taxation
1.1 Todirect, coordinate and participate in all activities of accounting personnelincluding but not limited to:
Ø Preparingmanagement reports, financial statements and related accounting reports.
Ø Receiving, storing, issuing, accountingfor, and controlling the costs of food, beverage and general supplies.
Ø Requisitioning needed equipment,materials and supply.
Ø Receiving, keeping and disbursing funds.
Ø Preparing, controlling and maintainingall vouchers and checks.
Ø Processing and approving all creditapplications.
Ø Auditing all revenue reports of thehotel.
Ø Related data processingresponsibilities.
1.2 To ensure that all accounting reports and financialstatements comply with the standards set by Corporate Office, in line with theUniform System of Accounts for Hotel and in accordance with the ManagementAgreement.
1.3 To ensure the accurate and timely preparation andsubmission of all accounting reports and financial statements. To prepare, orsupervise the preparation of monthly closing journal entries and balance sheetand profit and loss schedules. To scrutinize the monthly report, investigateunusual variations and prepare comments to be attached to the report.
1.4 To compile, together with the General Manager andHeads of Departments, all budgets and forecasts covering all activities of theHotel; maintain all budget control procedures and prepare cash flow projection;to administer all approved operating plans, including measurement of actualperformances, reporting and interpreting operating results to Regional Officeand General Manager.
1.5 To provide accounting data for managementdecisions.
1.6 To ensure the accounting practices comply with thelaws and regulations issued by local authorities.
1.7 To analyze and interpret financial statements andaccounting reports of the Hotel and individual outlets report to themanagement.
1.8 To receive, safeguard and account for all cash,checks, bank deposits, accounts receivable, inventories, advances andinvestment of the Hotel.
1.9 To account for all income and receipts of the Hotelfrom every source, including income from the sale of merchandise and services,rents, commission, deposits, prepayments and other sums received and unearned,collection of accounts receivable and advances, proceeds from sale of equipmentand supplies, interest and exchange.
1.10 To verify andaccount for all debts and financial liabilities of the Hotel.
1.11 To develop,implement and administer credit and collection policies and procedures thathave been established.
1.12 To ensure themaintenance of relevant accounting records and that all expenses committed andexpended are properly accounted for. Also, to ensure cost effectiveness andcontrol.
1.13 To ensure themaintenance of all subsidiary records in connection with Inventories, AccountsReceivable, Accounts Payable, Fixed Assets etc.
1.14 To ensure theinventories taking of foods, beverage, operating supplies and operatingequipment are conducted as scheduled.
1.15 To review andensure proper procedures of purchasing functions and control including theapproval of all purchases from the point of view of availability of duns,budgets, expenses coding.
1.16 To assist theRegional and Corporate Office in the preparation of their respective budgetsand feasibility studies and whenever any financial information is required.
1.17 Administrationof Hotel tax obligations, using the assistance of locally appointed auditorsand tax experts.
2 Audits and Controls
2.1 To maintaininternal control systems and procedures and continuous audits of all accounts,records and transactions.
2.2 To maintainthe standard system of internal control over cash and cash items.
2.3 To review allinternal and external auditors’ report. Investigate points raised and submitreport to the Regional and Corporate Office, outlining problem and correctiveaction proposed and taken.
2.4 To submittimely all audit reports as required by Regional and Corporate Office.
3 Systems
To administer the IR Department and toensure that the Hotel’s automation systems and its software are fully utilizedand properly maintained.
4 Administration
4.1 To implementall Corporate Standard Operating Procedures after taking into consideration oflocal requirements and to assist the General Manager in the compilation of alldepartments’ written Local Standard Operating Procedures into the Hotel’s ownIn-house Operations Manual.
4.2 Responsiblefor obtaining the requisite licenses and permits from the appropriategovernment authorities. To maintain good relations with pertinent governmentagencies to facilitate the handling of such hotel functions.
4.3 To ensurethat all key control procedures, including guest safe deposit boxes and vaultare correctly applied and adhered to.
4.4 To understandthoroughly the terms and conditions of the Management Agreement and to ensurethat all terms and conditions are adhered to.
4.5 To administerall Hotel insurance by liaising with Owner, Regional and Corporate Offices andlocal appointed insurance agents in connection with proper insurance coverage.
4.6 To sign allcontracts, other than sales contracts, jointly with the General Manager,ensuring that all terms are in compliance with the local laws, managementagreement, corporate policies and sound commercial judgment.
4.7 To seekassistance of locally appointed solicitors on legal matters and to advise theGeneral Manager of applicable legal practices.
5 Staffingand Training
5.1 To manage the staffing of the AccountingDepartment, liaising closely with Director of Human Resources and with approvalof General Manager. Staffing management involves the selection, employment,supervision, transfer, review, promotion and dismissal of individual within theAccounting Department.
5.2 To ensure that all accounting personnelhave thorough knowledge of their job descriptions; job rotation within theAccounting Department is developed and to implement appropriate trainingprograms in computing, accounting and finance in conjunction with the TrainingManager and to develop department trainers in the Accounting Department.
6 Others
6.1 To respond tothe changes in departmental functions as dictated by the industry, the companyor the hotel.
6.2 To providecourteous and professional service and to maintain good working relationshipwith all hotel associates.
6.3 To have acomplete understanding of the hotel associate handbook and to adhere to theregulations contained therein.
6.4 To have acomplete understanding of the hotel policies relating to fire, safety andhygiene.
6.5 To carry outany other duties and responsibilities as assigned.
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