Be responsible for the auditing, processing timely payment of all hoteldisbursements. In addition, he/she is responsible for preparation of certainexpense analysis and other reports and information.
负责付款审核、支付时效。另外准备费用分析和其它报表。
PrimaryResponsibilities 主要职责
Responsibility and Means
职责和方法
· Input all invoices data intosystem.
输入所有的付款数据。
· Verify the food and beveragegoods received note (GRN’s) from receiving department against purchasingrequisitions and contract terms.
核对收货单是否与采购申请单，合同一致。
· Check that food and beverageGRN’s unit prices is updated based on the market quotations.
基于市场报价的变化，检查食品酒水的单价是否更新。
· Process urgent manual checksas directed by Director of Finance.
准备由总监批准的紧急付款。
· Organize all foreign draftsand telegraphic transfers where required.
准备并完成所有的外汇及电汇业务。
· Process talent expense claimsfor payment within 5 business days of receipt of claim
在人才递交费用报销单后的5个工作日走完审批流程。
· Assist Accountant withperforming month end accruals for any unprocessed invoices at month end.
每月底协助提供未支付的费用给会计人员预提。
· Complete all supplier creditapplications into the System.
完整地将所有供应商的货款录入系统。
· To maintain the filing systemfor creditors’ and ensure that on-hand outstanding invoices match with A/Pageing report as per the system.
确保未被支付的发票与系统账龄中的金额一致。
· Check all expenses reports andcheque requisition to ensure that supporting documents are attached and properapproval has been obtained.
检查所有费用支出报表和支票申请单以保证所有凭证齐全及有批准。
· Attached all supportingdocuments with check before submitting for authorization.
在支票送签之前,准备好支票并附上凭证。
· To perform monthlyreconciliations between AP sub ledger accounts and supplier statements..
完成供应商对账调节表。
· Make sure all checks areproperly authorized before sending to vendors.
在发出支票之前确保所有支票已被批准。
· Ensure all payments aresupported by adequate documentation.
确信所有付款有足够的凭证。
· Familiarize with Hotel Payableprogram.
非常熟悉应付账款业务。
· Prepare payable balancestatistics and report monthly.
每月准备应付账款余额统计及相关报表。
· Responsible for auditing andprocessing all invoices. Ensure allinvoices are attached to an approved and authorized purchase order. Audit all extensions, approval signature andany prior payment that has been made.
负责所有发票的审核验证和处理,同时附上有关凭证和请购单,审核有关费用及签字是否正确。
· Stamping all documents “paid”once the payment approval process is completed, to prevent the risk of doublepayment in the future.
为防止重复付款，所有完成付款流程的文件和发票都要加盖“已付”章。
· To perform all AccountsPayable sub-ledger postings and to verify that Accounts Payable subledger andGeneral Ledger balances agree. Distribute the A/P aging analysis report to generalledger supervisor at the end of month.
执行所有应付账款分类账的录入，确保所有的付款都已被录入系统，并与总账金额一致。每月月底上交应付账款分析表给总账。
· Ensure all Pos data has been backup.
确保所有数据都有备份。
· Responsible for balancemonthly store in goods total amount with cost control supervisor.
每月负责与成本控制主管核对所有进货数量。
· Responsible for all paymentdocument bind properly.
负责安排所有付款凭证的装订工作。
· Responsible for the advancepayment be followed and contact with purchasing department and receivingdepartment for goods be delivered the hotel on time according to contractterms. Ensure receiving recorder and invoice must be recorded and receivedcorrectly.
对预付货款进行跟办，与采购部和收货部联系确保预付货款的货品按合同及时送达酒店并开出收货记录及收取发票。
· Responsible to hand in monthlyBank Balance reconciliation report.
每月负责填写银行存款余额调节表。
· Perform all daily AccountsPayable functions and month end closing.
执行应付所有的日常工作及月结工作。
· Communicate with vendors andrespond to all inquiries and statements in timely manner.
与供应商联系并解决相关问题。
· To properly monitor theissuance of cheques and the safeguard of any unused cheques. Maintain a voidcheck log. Void check log to be signedoff by Director of Finance each month.
登记所有使用的支票，确保空白支票的存放安全。填写报废支票记录并上交财务总监签字。
· Follow all hotel policy andprocedure pertaining to the Accounts Payable and payment procedures.
根据政策与程序及相关的应付账规定处理工作。
· Promote and encourage the useof Quality process to resolve issues which may arise.
推广鼓励用有质量的方法解决问题。
· Perform common duties as maybe assigned by management.
履行由管理层指定的应尽职责。
Talent & Culture Responsibilities
人才与文化责任
· Ensure wherever possible that talentsare provided with a work place free of discrimination, harassment andvictimisation
确保提供给人才们一个没有歧视、骚扰和危险的工作环境。
· Treat complaints of harassmentand discrimination promptly and confidentially.
处理骚扰、歧视的投诉并且保密。
· Treat customers and colleaguesfrom all cultural groups with respect and sensitivity.
使用符合集团文化的行为并且尊重及灵活地对待每一位客人和同事。
· Identify and deal with issueswhich may cause cross cultural conflict or misunderstanding.
识别和处理可能导致跨文化冲突或误解的问题。
Miscellaneous
其他
· Perform other related duties& special projects as assigned by the supervisor
随时执行上级分配的其他相关任务或特殊项目。
MainComplexity/Critical Issues In The Job主要复杂/关键工作事项
· To ensure the legitimacy andaccuracy of the account payable ageing balances.
确保应付款账龄余额的合理性和准确性。
· To ensure that the paymentprocess is initiated on a timely basis.
严格按照酒店政策执行支付程序 。
· To collect and review alldocuments necessary for preparation of the payment run (purchase request,purchase order, receiving record, invoice, etc). Ensure the mathematicalaccuracy, legitimacy and completeness of the transaction before filing them bySupplier name, awaiting payment.
收集并核对所有与付款相关的文件（采购申请单，采购订单，收货记录，发票等），在填写这些文件准备付款之前，核实其计算的准确性，合法性及完整性。
· To prepare Payable Vouchersand initiate the payment process in a timely manner.
制作应付款凭证并按时执行付款程序。
· To perform all Accounts Payablesub-ledger postings and to verify that Accounts Payable subledger and GeneralLedger balances agree.
负责所有应付款分类账的记录，并核对应付款分类账余额和总账余额是否相符。
· To maintain the filing systemfor creditors’ and ensure that on-hand outstanding invoices match with A/Pageing report as per the system.
及时更新债权人的信息，核对现有未付发票金额是否与系统应付款账龄报表金额相符。
· To perform monthlyreconciliations between AP sub ledger accounts and supplier statements.
编制月度付款计划，并根据计划做好支付准备。
· To print a system generatedpayment summary and ensure the prompt payment of all invoices selected.
在现金支出明细账中记录已支付的支票。
· Stamping all documents “paid”once the payment approval process is completed, to prevent the risk of doublepayment in the future.
完成付款批准程序后，在相关付款文件上盖上“已付”印章，以免重付。
· To properly monitor theissuance of cheques and the safeguard of any unused cheques.
监督支票的使用和未用支票的安全。
· To be ready and responsiblewhen assigned to perform any other duties as designated by higher management.
执行上级领导安排的其他工作和任务。
