Health & Safety
1. To formulate, monitor, implement and review the school’s Health & Safety policy including the introduction of all Risk Assessment procedures.
2. To advise all staff as appropriate.
3. To report to Governors on Health & Safety.
4. In co-operation with the Fire Service, the installation and maintenance of equipment for protection against and escape from fire. Keeping records and initiating regular fire practices.
5. Arranging annual health and safety inspections of all areas of the school
6. Chair the Health and Safety Committee
7. Ensuring an adequate risk assessment for school trips/activities is formulated and implemented
8. Reporting on a regular basis to the Head and Governors on Health & Safety matters
9. Prepare and maintain a contingency and business continuity plan in cooperation with the Head and Chinese Principal
10. Ensuring the School has an appropriate insurance programme covering all key risks in respect of which insurance is required and liaising with the Director of Finance in this regard where necessary
Premises
The Operations Manager will be responsible for the overall management and maintenance of the buildings, facilities, grounds, fabric, and furnishings of the school, working with the Head, and Chinese Principal. Specific responsibilities include:
1. Through regular contact with the premises staff ensuring the proper maintenance and repair of the school is carried out, and progress is monitored.
2. Advising on all Health & Safety matters, including measures in the event of emergencies.
3. Appraise projects for the development of the school.
4. To be responsible to the Head, and Chinese Principal for the security, maintenance, heating, cleaning, and other general site services within the premises.
5. To be responsible for letting of the school premises to outside organizations and school staff, the development of all school facilities for out of school use.
6. Purchase, repair and maintenance of all furniture, equipment, and fittings.
7. To monitor the work of on-site contractors and arrange for estimates of work.
8. To ensure that the best use is made of premises personnel and to be responsible for their allocation of hours and pay claims.
9. To monitor and oversee the quality of work by contractors, caretakers and cleaning staff, reporting to the Head, Chinese Principal and Head Office’s Operations Department as appropriate.
10. To oversee the maintenance and furnishing of the residential area and the allocation of teaching staff to appropriate properties.
To develop and implement a repair and maintenance service plan for the residential areas.
11. To liaise with the Head Office’s Operations Department with regards to group policies and practices.
12. Ensuring the School complies with the Education Bureau, Fire Services Department and Building Department’s Ordinance and Regulations
Administration and Procurement
1. Preparation of an annual budget for all areas of his/her responsibility
including revenue and capital spending
2. Delivery of activities and objectives within budget
3. Liaising as required with the Director of Finance to ensure financial aspects of control and reporting meet with the School’s requirements and to identify where the School can make economies from bulk or forward buying of materials and commodities
4. Ensuring all purchases and tenders are prepared and awarded in accordance with the School procurement guidelines.
5. Manage and monitor contracts with the external service providers such as Facilities Management, Security, Catering, School Bus, Health Care Centre, and any other service providers ensuring all service providers are appointed in accordance with
the School’s Procurement Procedures and Policies
6. Oversee school shop operations where applicable, implementing and maintaining effective systems for controlling the inventories
7. Safeguard fixed assets of the school ensuring all fixed assets are tagged, recorded, and counting in accordance with the Fixed Asset Management Policy
8. In cooperation with the Director of Finance, prepare and implement internal financial and administrative controls and systems
9. To ensure functional, financial, and legal review of all contracts and agreements is carried out before these contracts/agreements are signed by the School
Compliance
1. To ensure compliance with all legal, statutory, and administrative requirements and procedures related to health and safety, fire regulations, other licenses, buildings, education
2. Understand and know well the job-related rules and regulations. Keep the School Senior leadership Team updated on new rules and regulations and updates to existing ones, in an accurate and timely manner.
3. Communicate and negotiate with related government departments and/or authorities and get their support when there are any issues or problems.
4. In charge of the renewal and annual check of all school licenses’
5. Safe keeping of all school licenses.
