1． Familiar with all terms and conditions of the management agreement and ensure that they are adhere to.
2． Maintain complete accounting books and records of the hotel as per the Company’s policies and procedures and the local rules and regulations.
3． Implement local finance and accounting procedures to ensure compliance with local government regulations, after approval from the corporate office.
4． Prepare and interpret the financial statements and reports of the hotel timely.
5． Audit the accounts, records and transactions of the hotel, and exercise ongoing efforts to streamline internal control procedures.
6． Implement all necessary controls in order to safeguard the assets of the hotel and maintain records for the furniture, fixtures and equipment, operating equipment, supplies and inventories.
7． Ensure that physical inventories of all supplies are being taken on a monthly basis and of all operating equipment on a quarterly basis.
8． Assist in compiling, together with the General Manager and Heads of Department, all budgets and forecasts covering all activities of the hotel and maintain proper budget any control procedures.
9． Assist the administration of credit and collection procedures, which are in fact the responsibility of the General Manager.
10． Implement all necessary controls to minimize cost and loss and maximize returns and profit.
11． Give proper advice on the financial impact of all business decisions.
12． Understand group and / or hotel tax obligations, seeking the assistance of locally-appointed auditors or tax experts.
13． Ensure all the requisite licenses are in place for foreign exchange dealings, imports, liquor, swimming pools, entertainment and so forth from the appropriate regulatory agencies.
14． Review and ensure proper procedures and controls of purchasing, receiving, storing, and requisitioning functions.
15． Administer and control cash management which may include investing in time deposits in banks approved by group and/or the owner as stipulated in the hotel management agreement, as well as obtaining overdraft facilities whenever necessary.
16． Liaise with both internal and external auditors in compliance with the Company’s requirements.
17． Administer the EDP department and ensure that the hotel computer system and software are fully utilized, well safeguarded and properly maintained.
18． Keep and safeguard all contracts, leases, insurance policies, licenses, and all legal and financial documents.
19． Administer group and hotel insurance matters in conjunction with the locally appointed insurance agent.
20． Assist the General Manager in the compilation of all the departments’ written policies and procedures into the hotel’s own in-house policy manual.
21． Respond to the changes in departmental functions as dictated by the industry, the company, or the hotel.
22． Manage the staffing of the Accounting Department, liaising closely with the hotel’s Director of Human Resources and with the approval of the General Manager. Staffing management involves the selection, employment, supervision, transfer, review, promotion and dismissal (with due cause) of individuals within the Finance Department.
23． Implement appropriate training programs in computing / accounting / finance in conjunction with the Training Manager and to develop Departmental Trainers in the Finance Department.