1.
Collate suppliers
documentation for processing, matching invoices and delivery dockets with the
corresponding purchase order.
整理供应商的送货资料，并与发票、酒店收货记录及与之相关的采购单核对。
2.
Ensure a “3-way match” –
a properly approved (and issued) purchase document and a properly signed
receiving document, both of which match the invoice submitted by the supplier.
确保“三项匹配” – 一份已获审批的采购单、一份已签收确认的收货记录，上述两份资料必须与供应商提供的发票相匹配。
3.
Review edit report from
store man and check that general ledger codes are correct and check to ensure
that invoices are totaled correctly.
审阅成本部的报告，检查其会计科目是否正确并确保汇总所有的收货记录。
4.
Ensure all credit notes
are posted correctly to reconcile against suppliers statements and printed on
the remittance advice.
确保所有的退货单已准确无误地录入，与供应商结账单核对相符，及在付款申请表上列示。
5.
Balance receiving
reports to stores.
核对收货报告与存货是否一致。
6.
Reconcile Food, Beverage
and General Inventory items and Food & Beverage direct items with Food and
Beverage Control Department on a Daily / Weekly purchase Log.
核对食品、酒水和常规性货物的进货与餐饮部的每日、每周采购记录是否一致。
7.
Input Information into
the A/P system.
应付系统的录入。
8.
Reconcile invoices to
statements.
核对发票和结账单。
9.
Prepare cheque run for
approval. Cheques must be mailed by an employee independent of accounts payable
function and paid invoices cancelled.
准备款项已获得审批的支票。支票必须由独立于应付账款职能的员工发出，同时注销已付款的发票。
10. Maintain
cheque issue log.
必须备有支票发放签收记录。
11. Cancellation
of Invoices after payment.
付款后注销发票。
12. Reconcile
supplier statements monthly with hotel records and follow up on any
discrepancies.
核对酒店记录与供应商月结单是否一致，并跟进有差异的地方。
13. Maintain
batch register and balance daily to General Ledger.
坚持每天过账并与总账核对一致。
14. Maintain
an effective filing system. For unpaid supplier invoices the filing is by
supplier code and for paid invoices by month which the invoices were paid.
Records must be retained for auditing and tax purposes for up to ten years.
建立有效的档案系统。未付款的收货记录及发票按供应商号码整理存放，已付款的收货记录及发票按付款的月份存放。凭证必须保存十年以上以备审计和税务检查之用。
15. Answer all reasonable supplier requests
in a professional and courteous manner.
用专业的和谦逊的态度回答供应商所有合理的请求。
16. Produce
and review monthly A/P Distribution report and perform the A/P month end close.
运行及审核应付账发送到总账的报告，完成应付账款月结工作。
17. Prepare
Accruals Journal at month end for regular expenditure and delivery dockets not
paid for amounts greater than USD 1,200.
月末，就固定支出，未付款的而且超过1,200美元的送货单编制预提凭证。
18. Complete
all supplier credit applications.
完成所有供应商付款申请。
19. Carry
out other tasks as directed by your supervisors.
完成上级交待的其他工作。
