Summary:
1. Leading the department staffs to coordinate the purchasing requirements of the business and ensure all are met in a timely and in good price and quality.
2. Keep a professional and ethical relationship with suppliers, to support the success of the operation.
3. Lead purchase process of Capex equipment, marketing and facility related items and office supplies required.
4. Monitor and ensure the activity is legal, ethical, and cost effective.
Functional Operations
1-To manage all purchase orders under the Purchasing Policy and Procedure of
the IMC.
Any deviations from the policy must be reported to the general manager immediately.
2-Fix goods specifications with relevant Department Heads.
3-Conduct interviews with suppliers to obtain information on any items required and handles subsequent correspondence and negotiates for procurement.
4-Fix the supplier and price to ensure best quality and price.
5-Select suppliers impartially based upon cost, ability to meet
product specifications, efficiency and quality of their operations, delivery on a timely basis as required and ability to source goods locally to avoid long delivery.
6-Establish and maintain listing of approved suppliers.
7-Regularly review the contract supplies to ensure prices are still competitive.
Maintain competitor knowledge of similar products by regularly surveying price lists of marketing.
8-Analysis market trends to anticipate likely price fluctuations, for the purpose of maintaining inventory either for long or short time periods.
9-Ensures that market surveys are completed in coordination with the Executive Chef, Cost control..
10-Setup and update departmental policies and procedures regarding purchasing, inventory planning, warehousing and distributing, based on both local and international criteria
11-Maintain reasonable inventory levels through scientific planning process.
12-Participate in team building, maintaining, evaluating, and refreshing stable and strategic supply network to support growth of hospital network.
13-Manage and train members in purchasing team.
Communication and Reporting
1-Organize the necessary procedure Liaise with the Department Heads, Director, Finance and General Manager in reducing the incidence of last minute orders.
Makes suggestions to management concerning possible improvements in purchasing routines and control procedures, which would tend to good value purchasing costs, safety inventory levels etc.
2-According to work experience, suggest operation team find better solution for purchase order. Modify procedure and balance user and finance require.
Job Requirements
1. Minimum of 5-10 years working experience in the similar role.
2. Excellent Mandarin and English communication skills (spoken AND written)
3. Customer orientated, detail orientated.
4. Positive attitude under pressure
5. Good Interpersonal & communicative skills.
6. College or equivalent.
