Assist the Sales Managers in organizing the filing system of the Division / Department / Section. 协助销售经理建立分类存档系统。 Ensure that all commercial reporting for department head is handled with efficiency and accuracy, meet all dealings without excuse. 确保所有提交给上司的商业报告都按要求快速准确完成。 Ensure that the stock of stationery items are accounted for and well maintained. 确保各文具用品均已报账并妥善保存。 Organize the recording system for office in-coming and out going correspondences as well as general incoming telephone calls. 记录所有进出信件，及打入的电话。 Handle all paper work required by DOS and Sales Manager. 处理所有交办的日常文书工作。 Assist in the dispatch and collection of correspondence in the hotel. 在酒店内帮助发送或接受信件。 Take minutes of meetings. 做会议纪要。 Ensure the cleanliness of the office. 保证办公室内清洁。 Handle general incoming telephone calls and take messages for staff members. 处理所有打入电话并做好记录。 Prepare and send out facsimile messages.          准备和发送电传以及传真。 Assist in the packing of materials when required. e.g. hotel brochures,  sales kits, giveaway etc. 按要求协助密封资料，如酒店宣传册、销售用品、免费赠品等。 Familiar with the operation and application of the hotel's computer, typewriter, personal computer (operating the required programs), facsimile and office telephone switchboard system and all necessary computer software programs. 熟悉酒店电脑、打字机、个人电脑（操作要求程序），电传打字机、传真机和电话转换机系统，以及必备电脑软件的操作使用。 Control customer database mailing list and ensure it updated constantly. 控制客户的信息库和通讯名录并保证不断更新。 Ensure the utilization of in-house software especially the “sales and catering”, use it efficiently and maintain its application. 确定并保持对“销售及餐饮”等酒店电脑系统软件的有效运用。 Able to welcome all guests at the hotel/department upon arrival and provide basic information as and when required. 需要时，能够接待部门或酒店的客人。   Able to handle sales inquiries. (Hotel brochures, slides, sales kits and give-away). 能够处理销售查询（酒店宣传册、幻灯片、销售用品和免费赠品）。              Make sure all booking orders (banquet/meetings) are correctly instructed for effective communication between sales and banquet operation. 确认所有的预定单（包括宴会与会议）被准确无误地在销售部与宴会之间进行沟通并生效。