· Coordinates and distributes work orders totechnical staff whenever required
· 根据需要,协调并分配工作单上的工作任务给技术人员
· Day-to-day secretarial work including typing,filing, telexes, faxes, telephones, etc.
· 日常的文秘工作,包括打字,归档、电传、传真、电话等。
· Ensures distribution of documents, letters,telexes, faxes, memos, and information etc. on timely basis.
· 确保及时的发送文件,信件、电传、传真、备忘录及信息等。
· Arranges internal and external appointments.
· 安排内部和外部的日程预约。
· Translates incoming mails, documents, articles asneeded.
· 根据需要,翻译收到的电子邮件,文件及文章。 .
· Ensuressafekeeping and filing of all contracts, financial records, energy reports etc.in appropriate storage.
· 确保适当的储存保管和归档所有的合同,财务记录及能源报告等。
· Assistsin maintaining the regional files.
· 协助保存好区域文件。
· Followsup on the monthly reporting of the other hotels within the region.
· 跟进区域内其他酒店的月度报告。
· Supervisesthe use of stationery within the Engineering department.
· 监督工程部内的文具使用情况。
· Assistin handling all administrative matters related to the Regional DirectorEngineering duties as required.
· 根据需要,协助处理与区域工程总监职责相关的所有行政事务。
· Ensuresthat all merchandise are stored under optimal conditions and are ready forissuing.
· 确保所有的物品都保存在最佳条件下并准备好发放。
· Verifiesquantities of arriving materials.
· 验证到货材料的数量。
· Preparesand maintains a complete inventory identifying label system with number, name,issue unit, minimum and maximum stock.
· 准备并保持一份完整的库存识别标签体系,标明编号,名称、发放单位、最小和最大库存。
· Ensuresthat all issues from stores are made against properly completed storeroomrequisitions, all code numbers are clearly indicated next to each item andsigned in the “issued by” portion of the requisition.
· 确保仓库的所有发放都根据正确填写的仓库申请单进行,所有代码数字都清楚的标注在每种物品旁并在申请单的“发放”栏中签字。
· Recordsall requisition before giving the copy of the requisition to the personaccepting the goods and logs each requisition.
· 在将申请单复件交给物品申领人之前,记录所有的申领并记录日志。
· Verifiesthe list of items at re-order point against physical quantities beforesubmitting the list to the Director of Engineer or delegate.
· 在将再订购物品清单提交给工程部总监或代理人之前,根据具体数量,核查该清单。
· Preparemonthly store inventory report and follow the accounting rules in regards tostore keeping.
· 准备每月仓库报告并遵守相关的仓库保管的会计规定。