· Co-ordinate and arrange
activities accorded to the General Manager’s office
· 在总经理办公室的权限范围内协调和安排工作。
· Appraise GM of the day to day
activities of the section
· 评估总经理在本部门的日常工作活动。
· Arrange appointments and
meetings for the GM, recording same in diary and ensure the GM has the
appropriate documentation for each appointment.
· 为总经理安排各类约见及会议,并将这些安排记录在日志中以确保总经理准备好每次会见所需的文件。
· Attend meetings such as
Department Heads Meeting, Executive Committee Meeting and others as directed by
the GM.
· 按总经理的指示出席诸如部门领导会议,行政委员会会议和其它会议。
· Take minutes of attended
meetings, accurately transcribe and circulate to appropriate personnel.
· 为参加的会议作会议记录,准确的记录,然后发送给相关人员。
· Assess priorities of work and
assist in organizing GM’s priorities.
· 确定工作的重要性从而协助总经理安排工作的先后次序。
· Answer all incoming calls for
the GM and either transfer, redirect or take a message.
· 接听打给总经理的电话,然后转接、重拨或留言。
· Arrange room and restaurant
reservations for VIP guests/personnel.
· 为贵宾或重要人士安排房间和在餐厅订位。
· Prepare welcome letters for
GM’s signature.
· 准备欢迎信供总经理签名。
· Prepare replies to routine
correspondence for GM’s signature.
· 准备常规性的往来信件供总经理签名。
· Take dictation of
correspondence as required.
· 需要时记录往来信件。
· Open and sort mail addressed to
the GM.
· 拆启并分类整理寄给总经理的信件。
· Maintain a filing and trace
system
· 维护文件的档案和跟踪管理系统。
· Maintain the strictest
confidentiality at all times on all matters
· 对于任何事务应一贯保持高度机密。