-       Provides administrative support to Division Head and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.         为部门负责人提供行政支持，确保酒店应用于行政职能的政策、标准及流程的实施。 -       Locates and attaches appropriate file correspondence to be answered by Division Head         为需要分部负责人回复的信件找到并附上有关档案。 -      Types, files, and upkeeps of all private and confidential matters related to the department.         打印、存档并更新与部门相关的所有个人及机密文件。 -       Sets up a systematic and efficient filing system, both for hard files as well as all electronic data, that enables quick retrieval         建立系统及高效的电子档案和文字档案系统，以利快速查找。 -       Ensures all files are kept up to date at all times.         确保随时更新所有档案。 -       Prepares the relevant materials for all meetings attended by the Division Head: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.         为分部负责人参加的所有会议准备相关材料：每日运营会议、行政委员会议、部门会议及临时召开的会议。 -       Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.         应答电话或将电话转给适当的人，拨打外线电话。 -       Greets visitors, ascertains nature of business, and conducts visitors to appropriate associate.          欢迎来访者，确定业务性质并将来访者引荐给适当的同事。 -       Makes copies of correspondence or other printed matter.         复印信件或其他打印文件。 -       Prepares outgoing mail.         准备发出的信件。 -       Types, takes dictation and minutes, drafts letters, files and traces, composes correspondences.         打字、记录口述及会议纪录，草拟信件、存档及追踪，撰写回函。 -       Monitors and maintains the proper appearance of the Division’s office area.         监控并保持分部办公区域的美观。 -       Reads and routes incoming mail and outgoing correspondences.         阅读并分拣往来信件。 -       Handles outgoing mails by courier.          寄送快递。 -       Ensures travel authorisation form are fully completed and signed by the respective executive before handed to the Director of Finance for signature          在将出差申请表送交财务总监签字前，确认其填写完整并由相关负责人签字完毕。 -       Prepares submission of medical claims to insurance company.          向保险公司提交医疗赔偿申请。 -       Ensures all entitlements accorded or cancelled are properly recorded and updated          确保所有实行或取消的福利都有记录并随时更新。 -       Prepares renewal of road taxes for hotel vehicles.          为酒店车辆安排养路费的缴纳。 -       Handles monthly requisition of stationeries/general and dry goods stores.          统计每月的文具和常规物品储备的需求。 -       Updates associates’ annual leaves and get Assistant Director of Finance to approve on changes of leaves.          随时更新每个员工的年假统计，员工申请假期变更时取得财务部副总监的批准。 -       Checks and updates associates’ attendance records for Assistant Director of Finance’s approval and get individual associate to sign before forward it to Paymaster.          检查并更新员工考勤表，交财务部副总监签批并发给员工分别签字确认，交给工资员。