· Prepare all administration documents required by the Hotel sales team · Attend to telephone, fax, email enquiries in a timely manner · Co-ordinate all familiarizations and site inspections as required · Attend monthly sales meetings · Attend to all sales department mail and maintain a correspondence data base · Assist with direct mail campaigns · Maintain filing systems (manual and electronic) · Maintenance and management of data base · Assist with promotions and familiarizations where requested · Organize Trade shows, functions and exhibitions where applicable and advised by Superiors · Assist with compilation of annual budgets, business plan and regular action plans · Assist with tender submissions · Work with other IHG properties and assist superiors including regional sales personnel to sell their properties · Liaison with advertising agency · Stock control of collateral · Execute advertising/creative briefs in a timely manner · Create artwork and have collateral input for flyers for direct mail purposes & assist with promotional activities for rooms & conference · Maintain and update promotional flyers · Maintain stock of printed material · Co-ordinate and maintain supply of corporate gifts and promotional items · Assist with the preparation of new products and services · Assist with the planning and development of promotional strategies and marketing plans for the hotel · Distributes sales leads · Work in line with business needs