Duties andResponsibilities工作职责 ·       Maintains the utmostconfidentiality and discretion when handling business affairs 在处理业务时最大限度的保守机密并小心谨慎。 ·       Cooperates, coordinates andcommunicates with Department Heads and other inter-departmental secretaries asappropriate 必要时配合，协调各部门领导和其它部门的秘书的工作并与他们进行沟通。 ·       Supervises the work of the FinanceOffice staff 监督办公室员工的工作 ·       Day-to-day secretarial work toinclude typing, filing, faxes and telephone etc. 日常文秘工作包括打字，整理文件，传真和接听电话等。 ·       Distribution of memos, lettersand other information etc. 分发备忘录，信件和其它信息等。 ·       Arranging internal / externalappointments 安排内外会见。 ·       Handling reservation asrequested 必要时预订客房。 ·       Translating incoming letters,documents, articles by request 必要时翻译来信，文件和文章。 ·       Provides pertinent informationon socio-political matters 针对社会政治问题提供相关信息。 ·       Storing and keeping allconfidential information 保存和保守所有保密信息。 ·       Preparing monthly operationalresults for meetings with other hotels 为与其它酒店的会议准备月度运营结果报告。 ·       Taking minutes of Departmentmeeting as requested 需要时为部门会议作会议记录。 ·       Develops and maintains currentpayroll processing procedures 制定并执行最新的工资发放程序。 ·       Maintains confidentiality atall times and maintains strict practice of office lock up and security ofinformation 随时遵守保密条款，并严格执行办公室上锁和信息安全制度。 ·         Performs payroll processing andmonth end closing of payroll 负责发薪和月终工资封账。 ·       Maintains control over actualpayroll performance 对实际的工资支付进行控制。 ·       Compares actual payroll withforecasts/budgets and reports findings to Department Heads 用实际工资额与预测或预算进行比较，然后向各部门领导汇报比较结果。 ·       Ensure overtime claims are supported byproper approval and authorization 确保申报的加班附有完整的签字审批手续。 ·         Prepares input for payroll runincluding hours worked, terminations, adjustments, annual, sick and recreationleave 工资单输入工作包括：工作小时，离职，调薪，年薪，病假和休假。 ·       Attend to employee enquiries inrelation to pay issues 处理员工有关工资问题的询问。 Prepares manual paymentfor termination 为离职员工结算工资。 ·       Verify the leave entitlementfor all leave requests prior to approval 在审批前查验所有休假申请可享有的假期长度。 ·       Train back up payroll officerin all manpower procedures and responsibilities 为后备工资员提供有关工作程序和职责的培训。 ·       Prepares monthly/yearlyinternal manpower analysis report 编制月度和年度內部人力分析报告。 ·         Reconciles automatic payrolldeductions such as housing loan, superannuation payments, city ledger, etc. 核对工资中自动扣除的数额，如住房贷款，退休金和挂账等。 ·         Supervises filing of payrollreports 监督工资报表的归档。 ·       Journalizes payroll summaryeach month 每月登录工资总表。 ·       Supervises filing pay slips 监督工资单的归档。 ·         Examines year-to-date taxcalculations 检查本年度截止到当日的税款的计算结果。 ·        Examines tax returns of theyear 检查本年度的纳税申报额。 ·       Co-ordinates with outside dataprocessing company as requested 按要求配合公司以外的数据处理公司的工作。 ·       Reconciles employee shop (whereapplicable) and prepares journals of all transactions 员工的商店进行核对 (如适用的话)，编制所有交易清单。 ·         Prepares income tax payment toTax office 为税务局准备所得税款。 ·       Maintains relationships withlabor offices to ensure rates of pay are correct and current and maintainscurrent copies of labor agreements (Awards) for all positions 与劳动局保持良好的关系，确保准确的支付工资，保存所有职位的最新的劳动协议(奖励协议)。 ·       Engages in competitor surveysat request of Supervisor 在上级领导要求下填写竞争对手调查表。 ·       Coordinates with otherdepartments as necessary 需要时配合其它部门的工作。 ·       Conducts training to staff ontime sheet completion and other payroll related information 为员工提供如何填写工时单和其它与工资相关信息的培训。