 Assist the Sales Managers in organizing the filing system of the Division / Department / Section. 协助销售经理建立分类存档系统。  Ensure that all commercial reporting for department head is handled with efficiency and accuracy, meet all dealings without excuse 确保所有提交给上司的商业报告都按要求快速准确完成。  Ensure that the stock of stationery items are accounted for and well maintained. 确保各文具用品均已报账并妥善保存。  Organize the recording system for office in-coming and out going correspondences as well as general incoming telephone calls. 记录所有进出信件，及打入的电话。  Handle all paper work required by DOS and Sales Manager. 处理所有交办的日常文书工作。  Assist in the dispatch and collection of correspondence in the hotel. 在酒店内帮助发送或接受信件。  Take minutes of meetings. 做会议纪要。  Ensure the cleanliness of the office. 保证办公室内清洁。  Handle general incoming telephone calls and take messages for staff members. 处理所有打入电话并做好记录。  Prepare and send out facsimile messages. 准备和发送电传以及传真。  Assist in the packing of materials when required. e.g. hotel brochures,  sales kits, giveaway etc. 按要求协助密封资料，如酒店宣传册、销售用品、免费赠品等。  Familiar with the operation and application of the hotel's computer, typewriter, personal computer (operating the required programs), facsimile and office telephone switchboard system and all necessary computer software programs. 熟悉酒店电脑、打字机、个人电脑（操作要求程序），电传打字机、传真机和电话转换机系统，以及必备电脑软件的操作使用。  Control customer database mailing list and ensure it updated constantly. 控制客户的信息库和通讯名录并保证不断更新。  Ensure the utilization of in-house software especially the “sales and catering”, use it efficiently and maintain its application 确定并保持对“销售及餐饮”等酒店电脑系统软件的有效运用  Able to welcome all guests at the hotel/department upon arrival and provide basic information as and when required.  需要时，能够接待部门或酒店的客人。     Able to handle sales inquiries. (Hotel brochures, slides, sales kits and give-away). 能够处理销售查询（酒店宣传册、幻灯片、销售用品和免费赠品）。  Make sure all booking orders (banquet/meetings) are correctly instructed for effective communication between sales and banquet operation. 确认所有的预定单（包括宴会与会议）被准确无误地在销售部与宴会之间进行沟通并生效。  Ensure all incoming correspondence and telephone enquiries are handled with efficiency and great care to build up a pleasant working relationship. 保证对所有的来信和电话询问都进行有效的处理,建立一种令人愉快的工作关系。  Keep clients advised of latest information regarding hotel’s development. 记录客户对于酒店发展的建议和信息。  Keep well informed about the product (lodging, catering and other facilities) The Admin. Clerk maintains contacts with all other departments in the hotel. 关注酒店情况（住宿、饮食和其它设备）。行政文员要与酒店所有部门保持联系。   Develop and foster a good working rapport with all guests, clients, department colleagues, other departments and members of the public. 发展与所有客户、部门同事、其他部门和公众的良好工作关系。  In her absence, a Secretary appointed by Executive Office/Human Resources might replace her. 缺席时由部门的另一个秘书代替。  She may be call upon to undertake responsibilities outside her own area and work in other divisions in the hotel for a specific period of time. 需要时，承担工作范围外的职责或在某个特定时期内在酒店其他部门工作。  Keep well informed and well coordination about the operations especially in essential departments (Front Office, Housekeeping, F&B, Banqueting etc.). 关注及配合好整个酒店尤其是主要运作部门对客服务（前厅部、客房部、餐饮部、宴会厅等）。  At all times, promote a positive image of the hotel in all forms of contact. 在随时随地对客发生的联系中提高酒店的正面形象。 Perform other related duties & special projects as assigned by the supervisor  随时执行上级分配的其他相关任务或特殊项目