为需要分部负责人回复的信件找到并附上有关档案。 Locates and attaches appropriate filecorrespondence to be answered by Division Head. 打印、存档并更新与部门相关的所有个人及机密文件。 Types, files, and upkeeps of all private andconfidential matters related to the department. 建立系统及高效的电子档案和文字档案系统，以利快速查找。 Sets up a systematic and efficient filing system,both for hard files as well as all electronic data, that enables quick retrieval.  为分部负责人参加的所有会议准备相关材料：每日运营会议、行政委员会议、部门会议及临时召开的会议。 Prepares the relevant materials for all meetingsattended by the Division Head: Daily Operations Meeting, Executive CommitteeMeetings, Departmental Meetings and ad hoc meetings. 向保险公司提交医疗赔偿申请。 Prepares submission of medical claims to insurancecompany. 帮助准备年度商业计划。 Assists in the preparation of the Annual BusinessPlan. 统计每月的文具和常规物品储备的需求。 Handles monthly requisition ofstationeries/general and dry goods stores. 确保所有的采购请求使用合适的报表。 Ensuresproper documentation of all Purchase Requests. 协助寻找可为酒店提供产品的有信用的供应商。 Assistsin finding vendors with creditability to provide goods for the Hotel. 协助做好每月的盘点工作。 Assistsin monthly inventory counts and reconciliation. 确保所有的合同方/供应商和厂商根据合法的贸易制度进行交易。 Ensuresall contractors/ suppliers and vendors possess legal trading license prior to makingany purchase order. 同收货文员紧密合作，以确保我们从供应商或合同方收到的货物都符合酒店的要求及规格。 Worksclosely with the Receiving Clerk to ensure all items received from thesuppliers or contractors meet the Hotel’s requirements and specifications.