为需要分部负责人回复的信件找到并附上有关档案。 Locates and attaches appropriate filecorrespondence to be answered by Division Head. 打印、存档并更新与部门相关的所有个人及机密文件。 Types, files, and upkeeps of all private andconfidential matters related to the department. 建立系统及高效的电子档案和文字档案系统，以利快速查找。 Sets up a systematic and efficient filing system,both for hard files as well as all electronic data, that enables quick retrieval.  为分部负责人参加的所有会议准备相关材料：每日运营会议、行政委员会议、部门会议及临时召开的会议。 Prepares the relevant materials for all meetingsattended by the Division Head: Daily Operations Meeting, Executive CommitteeMeetings, Departmental Meetings and ad hoc meetings. 在将出差申请表送交财务总监签字前，确认其填写完整并由相关负责人签字完毕。Ensurestravel authorisation form are fully completed and signed by the respectiveexecutive before handed to the Director of Finance for signature 向保险公司提交医疗赔偿申请。 Prepares submission of medical claims to insurancecompany. 确保所有实行或取消的福利都有记录并随时更新。 Ensures all entitlements accorded or cancelled areproperly recorded and updated. 为酒店车辆安排养路费的缴纳。 Prepares renewal of road taxes for hotel vehicles. 随时更新每个员工的年假统计，员工申请假期变更时取得财务部副总监的批准。 Updates Associates’ annual leaves and getAssistant Director of Finance to approve on changes of leaves. 检查并更新员工考勤表，交财务部副总监签批并发给员工分别签字确认，最后交给工资员。 Checks and updates Associates’ attendance recordsfor Assistant Director of Finance’s approval and get individual Associate tosign before forward it to Paymaster. 为应付会计准备给供应商的对账单。 Prepares Giro covering letter for Accounts Payablefor submission to suppliers. 安排会计部、信贷部和资讯部使用的免费邮戳信封。 Handles franking of mails for Accounts, Credit andIS Department. 帮助信贷部上网查找公司信息。 Assists in Internet searching of the company forCredit Department. 帮助准备年度商业计划。 Assists in the preparation of the Annual BusinessPlan. 准备每月会计员出勤表，交给财务部副总监。 Prepares and submits Accounts monthly attendance to Assistant Director of Finance.